Autarchy of the Private Cave

I have recently realized that my planning habits are quite similar to what The Secret Weapon promotes. However, my planning is not as elaborate and detailed/structured as TSW, and I am using several tools:

• Google Keep, an awesome note-taking and to-do lists application with a really good web-interface, and free;
• Trello, convenient lists/projects/tasks management platform (especially for group work), and free;
• Google Calendar, the de facto calendar standard for Android phones, and free;
• my A5 format weekly paper planner, and… the only not free component.

It is easy to see that I am using too many tools.

In an effort to use less tools, and also to try some of the features of TSW, I’ve performed a brief search for GTD/TSW-compatible Android apps.

TSW website is built around the Evernote app. However, I am not sure if this would be a good solution for me, as I have been already using Evernote since several years for longer-term note-keeping, and thus already have a bunch of notepads, notes, and tags there. Moreover, Evernote’s website mentions something about “offline notes” in the Premium (non-free) tier for mobile apps; this hints at the requirement to have internet connectivity to be able to work with TSW+Evernote efficiently through the day.

Oh, before I forget: all the 4 tools that I am using have their purpose, with overlap between Keep and Trello.
My A5 format paper planner (weekview compact 2015) is not a simple weekly planner; it has a structure that stimulates goal-oriented planning.
More specifically, it provides means to plan:
Read the rest of this entry »

Updated on the 5th of March, 2010 (added flowdock and pivotal tracker, and also personal experience using a few of the previously described tools).

Back in 2007 I wrote a brief review of web-based project management tools. After that, I started using dotProject for personal projects management. I’m still using it, but for collaborative project management, communication, and tasks/milestones tracking dotProject isn’t perfect.

I need a tool, which is

• collaborative
• web-based (to allow effective collaboration)
• preferably free
• has concise per-project activity log
• minimal required functionality: tasks, milestones, files, and status updates.

After trying a few things, our small team settled for now on using github + pivotaltracker jira + confluence + flowdock.

Here’s a full list of tools briefly reviewed. I’ve been already using ProjectPier, so I’ll start with this software.
Read the rest of this entry »

Update: the same solution seems to still apply to dotProject 2.1.2; the post instructions have been modified for dP 2.1.2.

Update 2: fsmullin suggested a method to fix a similar error in index_table.php, the files_count_max cannot be found error when you click the FILES tab/menu item. His suggestion is now incorporated into the post.

Update 3: this post is still relevant for dotProject 2.1.3.

In one of my recent posts about project management software I stated the desire to extensively test dotProject 2.0.4. However, many shared hosting providers appear incompatible with dotProject: the right to CREATE TEMPORARY TABLES in MySQL is not granted, but is needed by dotProject.

Here’s sample error (2.0.4):

query failed(CREATE TEMPORARY TABLE tasks_sum SELECT task_project, COUNT(distinct task_id) AS total_tasks,
SUM(task_duration * task_percent_complete * IF(task_duration_type = 24, 8.0, task_duration_type))/
SUM(task_duration * IF(task_duration_type = 24, 8.0, task_duration_type)) AS project_percent_complete FROM `tasks` GROUP BY task_project)

For 2.1.2, sample error would be:

Table ‘tasks_total’ doesn’t exist

I tried looking for solutions, and here’s what I found…
Read the rest of this entry »

I decided to streamline my project management procedures with some kind of software, as the number of concurrent projects is increasing, and more and more time is lost both for switching tasks and trying to grasp a-new the global view of the project each time I turn to it.
Read the rest of this entry »